Youth Protection

Internships/Research & Shadowing Compliance Checklist

To be completed by the Host Faculty Member before any non-student minor begins a shadowing or research experience.

🗂️ Official Registration & System Entry

RM&I Notification
  • Has this shadowing or research experience been officially registered with the Office of Risk Management & Insurance (RM&I)?
Teamworks Setup
  • Has the program been created in Teamworks?
  • Are all required forms and fields activated?
Waivers & Documentation
  • Liability Waiver: Has the Volunteer Agreement been signed by the parent/guardian in Teamworks?
  • Photo Release (Optional): If photos will be taken for departmental use, is a signed release on file in Teamworks?
Program Details
  • Start/End Dates: Are the exact dates of the experience recorded in Teamworks?
  • Participant Registration: Are all minors registered in Teamworks for centralized tracking and document retention?
  • Administrative Access: Have all relevant department administrators been granted access to monitor compliance?

🛡️ Youth Protection & Personnel Requirements

Criminal Background Checks (CBC)
  • Have the Host Faculty and all supervising adults with direct contact cleared a CBC within the last 365 days?
Mandatory Training
  • Have all supervising adults completed Youth Protection Training (YPT) within the last 365 days?
Supervision Plan
  • Is there a plan ensuring the minor is never left unsupervised, especially in labs or high‑hazard areas? Note: A 1:1 adult-to-minor ratio is not permitted.

🚑 Medical & Emergency Protocols

Emergency Contact Information
  • Is parent/guardian contact information current in Teamworks and accessible to the mentor?
Medical Authorization
  • Has the “Consent for Medical Treatment” form been signed in Teamworks?
Emergency Protocols
  • Life-threatening emergency: Call 911 or Campus Police (704‑687‑2200).
  • Non-life-threatening situations: Contact the parent/guardian immediately.

🔬 Lab Safety & Environmental Health (EHS)

Applicable only if minors will be in a lab with a hazardous environment.

Hazard Assessment
  • Has the lab been cleared for minors? Minors are generally prohibited from working with radioactive materials, select agents, or high-toxicity chemicals.
PPE Fit-Check
  • Does the department provide properly sized PPE (e.g., small lab coats, safety glasses)?
Site Orientation
Has the minor been shown the location of:
  • Eye-wash stations and safety showers
  • Fire extinguishers and emergency exits
  • First aid kits
Restricted Access
  • Has the minor been clearly instructed on equipment, rooms, or procedures that are off-limits?

Note

Not all EHS steps apply to every lab environment, but each should be reviewed and considered.