Youth Protection

Youth Protection Program Information for Policy Compliance

Charlotte is committed to proactively safeguarding minors participating in activities on campus, University-sponsored programs or events, and third-party activities hosted at our facilities. To ensure compliance with our policies and procedures, Program Organizers are responsible for the following steps:

By adhering to these steps, we can collectively create a safe and secure environment for all programs involving minors.

Program Organizer Requirements for Youth Programs at Charlotte

1. Register Your Program

Start Here

What you must do

Report your youth program, camp, or event to the Office of Risk Management & Insurance (RMI).
RMI will create your program in Teamworks, which becomes your hub for participant registration and administration.
Once approved, you will receive a program‑specific URL to begin registering participants.

Why it matters

Reporting triggers the compliance workflow—Teamworks setup, documentation tracking, and participant management.

Who to contact

For Teamworks setup instructions: Heather Nance (Heather.Nance@charlotte.edu)

Action Link

Report Your Youth Program: Submit details of your program or event involving minors to RM&I.

Youth Program/Camp/Event Reporting Form

2. Complete Youth Protection Training

Required For All Staff

What you must do

Ensure all individuals working with minors, including yourself, complete Youth Protection Training annually.
Training includes a video and a quiz (minimum passing score: 80%).

What RMI does

RMI documents and tracks training completion for your program.

Action Link

Youth Protection Training

LInk to Youth Protection Training

3. Complete Criminal Background Checks (CBC)

“Safety Requirement”

What you must do

Ensure all workers (paid or volunteer), including yourself, complete a CBC in accordance with University Policy 101.23.
Program Organizers must report all workers to RMI.

How the process works

After you notify RMI of your workers, RMI sends each person an email with:
- The link to Youth Protection Training
- The link to the CBC
- Instructions to select their program and submit personal information for the CBC.

Important note

If someone only needs a CBC (not training), they may use the standalone CBC link.
The CBC link is also embedded within the Youth Protection Training for those completing both.

Action Link

Criminal Background Check (CBC)

Link to Criminal Background Check (CBC)

It is the Program Organizer’s duty to confirm that all required activities are completed before the program begins.
Tracking these required activities will be managed in Teamworks.

RMI Will Also complete a Charlotte Conduct Review.
All Charlotte Employees and Students must be in good standing before being approved to work with youth programs.

Reporting Concerns

Need to Report an Incident?

Report an Emergency

In an emergency, call Campus Police at 704-687-2200 or 911. We encourage that you report all suspicious activities or any hazards.

You may also submit an incident report through the links below.

Report Sexual or Interpersonal Misconduct

Reporting an Incident

Report Sexual or Interpersonal Misconduct

This form may be used to report information to the University related to sexual or interpersonal misconduct including not limited to sexual harassment, sexual exploitation, gender-based harassment, dating violence, domestic violence, stalking, and related retaliation against a student, faculty member, or staff member as outlined in University Policy 504 and University Policy 502.

Report of Discrimination, Discriminatory Harassment, or Related Retaliation

This form may be used to report information to the University related to an alleged incident of discrimination, discriminatory harassment, or related retaliation against a student, faculty member, or staff member as outlined in University Policy 501.