Frequently Used Forms

Field Trip Planning Form

  • All University faculty members planning to lead or sponsor a domestic field trip must complete this planning form as early as possible in the planning process.
  • This form serves multiple purposes:
    • For internal and external reporting purposes, it creates a record of official University-sponsored field trips.
    • For insurance purposes, this form must be submitted to obtain accident insurance for field trips; such insurance provides medical benefits (up to $5,000 per Insured) to participants and chaperones for injuries sustained while on a field trip sponsored by UNC Charlotte.
    • For compliance purposes, this form helps ensure that the University is authorized to offer learning opportunities in the jurisdiction(s) where you travel.
    • For organizational purposes, this form directs you to resources you will need to keep good records and organize your trip.

Field Trip Acknowledgement of Risk, Release, and Behavioral Agreement

*IMPORTANT: Agreement must be signed voluntarily. If a participant is unwilling to sign the agreement, they cannot participate. If the field trip is for credit or is a required element of the course, offer alternative projects or activities.