Frequently Used Forms
Field Trip Forms
Field Trip Planning Form
- All University faculty members planning to lead or sponsor a domestic field trip must complete this planning form as early as possible in the planning process.
- This form serves multiple purposes:
- For internal and external reporting purposes, it creates a record of official University-sponsored field trips.
- For insurance purposes, this form must be submitted to obtain accident insurance for field trips; such insurance provides medical benefits (up to $5,000 per Insured) to participants and chaperones for injuries sustained while on a field trip sponsored by UNC Charlotte.
- For compliance purposes, this form helps ensure that the University is authorized to offer learning opportunities in the jurisdiction(s) where you travel.
- For organizational purposes, this form directs you to resources you will need to keep good records and organize your trip.
Field Trip Acknowledgement of Risk, Release, and Behavioral Agreement
- All students participating in field trips must sign this agreement.*
- If you need to modify this agreement for your program, please contact Legal Affairs.
*IMPORTANT: Agreement must be signed voluntarily. If a participant is unwilling to sign the agreement, they cannot participate. If the field trip is for credit or is a required element of the course, offer alternative projects or activities.
Automobile Insurance Forms
Form to Add Vehicle to University Auto Insurance (download .xlsx)
Property Insurance Forms
State Property Fire Insurance Fund Proof of Loss
Department of Insurance Property Reporting Form (New, Renovation, or Demolition of Property)