Vehicle Safety
Vehicle Safety Information
The University owns and operates over 600 vehicles in the form of cars, trucks, vans, golf carts, electric vehicles, tractors, mowers, trailers, and more. The Office of Risk Management and Insurance is responsible for placing insurance for these vehicles and providing relevant risk management programming. These efforts are outlined below.
Insurance
To add a vehicle to the University’s auto insurance, please download and complete the “Add a Vehicle Form” and return it to the Office of Risk Management and Insurance. If physical damage coverage is desired, please indicate such in the appropriate field on the form. The unit that owns the vehicle is responsible for the annual insurance premium associated with that vehicle and any applicable deductibles as a result of claims.
Transit Driver Notification Form
Employees who regularly drive on behalf of the institution, whose job description includes driving a motor vehicle, or who drive 15-passenger vans, must complete a Transit Driver Notification Form. This form allows the University to run an MVR check and receive notifications of moving violations.
Transit Driver Notification Form
Vehicle Safety Training
In conjunction with Facilities Management, the Office of Risk Management and Insurance offers training on safe operation of University vehicles. This course is designed for all University of North Carolina at Charlotte employees who drive a University vehicle. This course reviews the policies, expectations, and procedures associated with safe operation of University vehicles.
15-Passenger Vans
The University owns several 15-passenger vans that are available for use by University employees. Employees may reserve a van for a University activity using the Facilities Management – Motor Fleet website .
Prior to driving a 15-passenger van, employees are required to:
1. 15-Passenger Van Online Training Module: Pass the University’s 15 passenger van training, located here. A screenshot of each employee’s training completion (or a signed/dated 15-Passenger Van Training Attestation) must be submitted to the Office of Risk Management and Insurance prior to driving the vehicle (email: hnance3@charlotte.edu). [Note: All employees who have previously completed the van training through Environmental Health and Safety are exempted from this requirement.]
2. Transit Driver Notification Form: Complete the Transit Driver Notification Form through Docusign
Departments that frequently utilize 15-passenger vans are encouraged to practice additional risk management procedures, such as in-person training, as they deem appropriate.